Frequently asked questions

When is the event?

The Alternative Legal Management Summit takes place on Monday and Tuesday, 16 & 17 September 2024.

It is co-located with the Alternative Legal Finance Summit on 16 September, 2024 and the Alternative IT Conference 17 September, 2024.

Where is the event?

The event will be held at Wyboston Lakes Resort in Bedfordshire:

Woodlands Conference Centre
Wyboston Lakes Resort
Great North Road
Wyboston, MK44 3AL

Website: www.wybostonlakes.co.uk Tel: +44 (0) 333 7007 667

What time does the event begin and end?

Registration will open for delegates on Monday 16 September at 09:00 and the Summit programme will start at 09:45. Tuesday will start with a breakfast learning programme from 08:30 and the Summit programme starts at 09.45 and finishes at 13:05, followed by lunch.

How do I get there? 

Please use MK44 3AL for sat navs and click here for a location map

Can I park there? 

Complimentary car parking is available for all attendees in any of the carparks on the site.

Please note that when the Legal Management and Legal IT events cross over on Tuesday morning, we expect a huge number of cars trying to park in the Woodlands Conference Centre. If you are staying over on Monday night at the Waterfront or the Willows Centre, we would be grateful if possible,  you could use the shuttle bus service to get to the Woodlands and then retrieve your car later on. We expect to be using the Waterfront car park as an overflow.

Electric car charging In association with EON and Tesla, we offer all guests charging facilities for electric vehicles 24/7.  We have 10 Tesla Super Charge points and 6 EON Chargers at the Waterfront Hotel, 4 at the Willows, 6 at the Woodlands, and 4 at the Knowledge Centre. For more information:
Tesla Super Charging
EON EV User Guide
If you’re traveling to us and need to find somewhere to charge along the way, click the link below to use the carwow tool: EV Charging Stations Map | Carwow

I have requested a room for the night – is this confirmed?

If you have ticked that you intend to stay overnight, then yes, a room is confirmed for you at Wyboston Lakes Resort in either the Woodlands Conference Centre OR the Willows Training Centre for the night of Monday 16 September. You will be asked to reconfirm this room with Alternative Events ahead of the event.

By confirming your overnight stay, you are committing to the room, which is being paid for IN ADVANCE by Alternative Events. Therefore, if your plans change, we ask that you give us at least 48 hours’ notice if you are no longer able to stay overnight, so that we can offer your room to another attendee.

Cancellation within 48hrs:

Delegate Replacement: If you find yourself unable to attend an event within the 48-hour cancellation window, please send a colleague who meets the delegate requirements in your place. This not only ensures the continuity of your participation but also helps maintain the overall quality of our events.

Charitable Donation Option: Understanding that unexpected circumstances can arise, we offer an alternative option if you need to cancel within 48 hours. In lieu of a cancellation fee, you may choose to make a voluntary donation to UNICEF or a charity of your choice. We genuinely appreciate your support in making a positive impact on the lives of those in need. We would like to emphasize that the cost of each delegate’s attendance at our events is approximately £275. We appreciate any contribution you can make to support a charitable cause, and the donation amount is entirely at your discretion.

Wyboston Lakes Resort is a large site – where are the rooms located?

The conference will be held in the Woodlands Conference Centre and bedrooms are split between this centre and the Willows Training Centre. A handful of guests will also be allocated to the Waterfront Hotel

You can walk between all the venues (around 8 minutes) and a map showing the fastest route will be provided upon check in. We will also have a shuttle bus operating during the following times:

Monday 16 September 17:00 – 01:30
Tuesday 17 September 07:00 – 10:00

This will be available upon demand and you will be provided with a phone number for the driver. Look for the bus stop sign at each of the 3 venues.

Please click here for a site map

Can I book accommodation for extra nights?

Yes, you can book a hotel room for additional nights direct with the venue here. If requested please apply the code ALT2024.

Please notify phoebe.bugden@alternativeevents.co.uk if you have made an additional reservation direct with the venue – this will enable us to link your bookings so you need not change rooms. If do not notify us of your additional bedroom booking, you might be required to change bedrooms during your stay.

If you are unsuccessful in reserving a room at the Wyboston Resort, there are 2 Premier Inns very close:

St Neots Hotels | Book Hotels In Wyboston | Premier Inn

St Neots Hotels | Book Cheap Hotels In St Neots | Premier Inn

 

 

When can I check-in and out of the hotel?

There will be a check-in desk open for you to collect your key in the Woodlands Conference Centre lobby from 17:00 on Monday 16 September. Check-out is by 11:00.

What catering is available to me if I stay on Sunday night?

Please note that there are limited dining options available in the Woodlands Conference Centre on Sunday evening so you will need to make your own arrangements. The bar will be open to serve drinks only.

A couple of options on site are:

Willows Training Centre There is a buffet option here but you will need to book via the below email address, and again this will need to be done 2 weeks in advance: willowsreception@wybostonlakes.co.uk

Waterfront Hotel You can book a table at the Gravel Pit Brasserie at the Waterfront Hotel via this link. Please note that this restaurant is very popular – we recommend booking early to secure a table.
The Gravel Pit Brasserie & Bar Online Bookings | OpenTable.

There are also many restaurants and take away outlets in the surrounding areas.

Please note that Wyboston Lakes Resort is CASHLESS.

Where will breakfast be available?

For those staying overnight, breakfast will be available in the servery in the Olive Suite in the Woodlands Conference Centre from 07:00 – 09:00. This is on both Monday and Tuesday mornings.

How and when can I access the event app WHOVA?

The event app WHOVA will be made available to you two weeks ahead of the event. You should be able to simply sign in using the email that you used to register your place at the event.

To download the app please visit:

For IOS Devices – available on App store For Android Devices – available on Google Play

Please click here for the app attendee user guide.

If you have any issues with the app please contact: charlotte.bogaert@alternativeevents.co.uk

Will there be free Wi-Fi?

Yes, free Wi-Fi is available throughout the venue.

When and where do I collect my badge?

Your badge will be printed and ready for you to collect at 09:00 on Monday 16th September at our registration desk, located in the Olive Suite of the Woodlands Conference Centre.

Which lanyard should I have?

All attendees are represented by a lanyard colour as per the following categories:

DELEGATE (BLUE)

SPEAKER (RED)

SPONSOR (YELLOW)

ORGANISER (GREEN)

Can I interact with other attendees on the event app WHOVA?

Yes, you can communicate direct on WHOVA with all registered attendees at the event.

Where can I see the full conference programme?

The full conference programme is available on the event website and will be available to view on WHOVA before, during and after the event.

Where can I see a list of all speakers?

All speakers’ names, photos and bios are available to view either on the event website or on the event app WHOVA.

How can I book my place at the roundtable discussion sessions at the event?

You can do this via the event app WHOVA. Attendance at some sessions is capped, so please be sure to reserve your place as soon as possible.

What is a Samoan Circle?

The Samoan Circle is a regular feature of an Alternative Event and is an opportunity for a wider group of people to volunteer their thoughts on a contentious issue. It is an informal and interactive session. Set up in the round, attendees gather around a central circle to “eavesdrop” on frank, facilitated discussion among the participants. Any attendee can join the “inner circle” to give their perspective or share their views.

Are any evening activities planned on Monday 16 September?

At the end of the Summit on Monday afternoon there will be a drinks reception, followed by a dinner. After dinner and into the evening, our optional Games Café is open – we’ll have a range of classic and digital games on offer and a relaxed, welcoming atmosphere to play them in.

The exhibition and bar will remain open so networking can continue late into the night.

What if I have a particular dietary requirement?

Please inform us of your dietary requirements when you register. If you want to check that we have accommodated your requirements, please contact phoebe.bugden@alternativeevents.co.uk.

Will there be a photographer at the event?

Photographs and videos will be taken during the event. If you do not wish to appear in either, please do let phoebe.bugden@alternativeevents.co.uk know.

Can I promote my attendance on social media?

Yes please!

Please follow us and tag @altevents_ when tweeting about the event so that we can retweet you.

Please tag @Alternative Events in your LinkedIn posts about the event and we will share your posts with our networks.

Feel free to also use our event hashtags on both platforms: #LegalMgmt2024 as well as sector-specific hashtags: #LegalEvent #legaltech #managingpartners

What is the dress code?

The dress code is business casual throughout.

What do I do if I have special accessibility needs?

Please inform us of your accessibility needs when you register. If you want to check that we have accommodated your needs, please check with phoebe.bugden@alternativeevents.co.uk.

If I have to cancel my attendance, can I send a colleague in my place?

Yes, you can, but please inform phoebe.bugden@alternativeevents.co.uk of your cancellation and ensure that your colleague completes a registration form.

Do I need to attend the whole conference?

We hope that you will stay for the entire event but you are welcome to attend for one day only.

Please give us ample notice if you are cancelling an overnight booking as Alternative Events has paid for your bedroom IN ADVANCE.

I haven’t attended before and I am a bit nervous!

Please do not worry! Our events are welcoming and friendly. If you would like Alternative Events to support you when you arrive, the please do let us know. Alternative Events staff are plentiful and will be wearing a green lanyard so don’t hesitate to ask us anything if you need help.

Can I find out who else is attending?

You will be able to see full attendee lists on the event app WHOVA.

Can I find out who is exhibiting?

All our exhibitors and sponsors will have virtual booths available for you to access on the event app WHOVA.

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