Speaker Frequently Asked Questions

When is the event?

The Alternative In-House Technology Summit takes place on Monday 22d and Tuesday 23 April 2024.

I am hosting a roundtable – what is the format and where should I go before my session?

Peer-to-peer Roundtables are 30-minute discussion groups, each led by a technology leader from a professional services firm. These facilitated discussions will deliver insights and take-aways from across the professional services sector that are simply not otherwise available. Experienced practitioners discuss real experiences in a confidential, intimate and interactive setting.

Focussing on how other firms are dealing with the same challenges, these sessions are an integral part of an Alternative Event. The discussions follow the Chatham House rule – giving you the freedom to speak your mind and providing what some previous delegates have described as ‘group therapy’. Small groups allow everyone to participate and brainstorming will give insight into your peers’ challenges and provide solutions to your own.

Ask the Expert sessions are 30 minutes led by an industry expert on their specialist subject.

These sessions will follow Chatham House rules, giving you the freedom to speak your mind, while small groups allow everyone to participate. Join a discussion, get insight into your peers’ challenges, and find solutions to your own.

There will be two 30-minute sessions.

They will run as follows:

• Each round table host will facilitate their 30-minute discussion twice (back-to-back for apx 12 delegates each time), allowing each delegate to attend two different discussions. In each case you, as the session host, will facilitate roundtable debate with a small group of attendees. We ask that you open each discussion with a 5-minute explanation of your experience of the topic. This is to set the scene for the discussion – the attendees will be eager to hear about what you have done in your firm. You are not expected to provide a solution, just a frank outline of how your firm has dealt with the particular situation.

• We ask delegates to sign up via the app in advance to indicate a preference of attendance. This helps us to collect data on who has attended which session and helps to focus the delegate minds on choosing a session in plenty of time. At the start time and change over time Alternative Events staff will be on-hand to direct delegates to their clearly marked chosen session tables and assist in choosing a debate if delegates have not already done so.
Please also set your phone timer to keep to time.

• Roundtable hosts do not use slides for these debates but a brief introduction to yourself and your view on the topic should encourage a frank conversation (Chatham House Rules) and genuine debate around the topic.

• Please make your self-known at the registration desk on arrival so were able to check you in.

I am planning on using slides for my session – when is the deadline?

If you are planning on using slides for your session, please plan to have these ready by Friday 12 April. Ensure the resolution is 16:9 to ensure a good fit on the venue screens.

Please also confirm if you are using video content in your presentation, and if you are happy for a PDF version of your presentation to be shared with delegates after the event.

Please send your slides to charlotte.bogaert@alternativeevents.co.uk

I am speaking on the main stage – where should I go before my session?

Please check in at the AV desk in the Winterlake on the ground floor 30 minutes before your session if you are speaking on the main stage, where your microphone will be fitted and you can discuss any requirements with a member of the events team.  When taking a seat in the main plenary conference, we recommend that you sit close to the front of the room for ease of accessing the stage – we will have speaker reserved signs for this purpose.

What time does the event begin and end?

Registration will open for delegates on Monday at 09:00 and the Summit programme will start at 09:40. Tuesday will start with an optional, gentle group walk (3.5km) departing at 08.00 from the hotel lobby. Coffee and registration are from 09.30 and the Summit programme starts at 10.00, wrapping up at 11:45.

Where is the event?

The event will be held at the Crowne Plaza, Marlow:  Crowne Plaza Marlow  Fieldhouse Lane  Marlow, SL7 1GJ.

How do I get there? 

🚗 Please use SL7 1GJ for sat navs

Free car parking is available.

🚆Marlow is the closest train station to the hotel, but for links to London, please use High Wycombe or Maidenhead train stations which are a short taxi ride away.

I have requested a room for the night – is this confirmed?

If you have ticked that you intend to stay overnight, then yes, a room is confirmed for you at the Crowne Plaza for the night of Monday 22 April. You will be asked to reconfirm this room with Alternative Events ahead of the event.

By confirming your overnight stay, you are committing to the room, which is being paid for IN ADVANCE by Alternative Events. Therefore, if your plans change, we ask that you give us at least 48 hours’ notice if you are no longer able to stay overnight, so that we can offer your room to another attendee.

Cancellation within 48hrs:

Delegate Replacement: If you find yourself unable to attend an event within the 48-hour cancellation window, please send a colleague who meets the delegate requirements in your place. This not only ensures the continuity of your participation but also helps maintain the overall quality of our events.

Charitable Donation Option: Understanding that unexpected circumstances can arise, we offer an alternative option if you need to cancel within 48 hours. In lieu of a cancellation fee, you may choose to make a voluntary donation to UNICEF or a charity of your choice. We genuinely appreciate your support in making a positive impact on the lives of those in need. We would like to emphasize that the cost of each delegate’s attendance at our events is approximately £275. We appreciate any contribution you can make to support a charitable cause, and the donation amount is entirely at your discretion.

Can I book accommodation for extra nights?

Yes, you can book a hotel room for additional nights direct with the venue here. Please notify phoebe.bugden@alternativeevents.co.uk if you have made an additional reservation direct with the venue – this will enable us to link your bookings so you need not change rooms. If you do not notify us of your additional bedroom booking, you might be required to change bedrooms during your stay.

When can I check-in and out of the hotel?

Check-in is from 5pm and check-out is by 11.00. Late checkout is £10 per hour through to 16.00.

Will there be free Wi-Fi?

Yes, free Wi-Fi is available throughout the venue. This is accessed via IHG ONE REWARDS using FHLBK code.

When and where do I collect my badge?

Your badge will be printed and ready for you to collect at 09:00 on Monday 6th November at our registration desk.

Which lanyard should I have?

All attendees are represented by a lanyard colour as per the following categories:

DELEGATE (BLUE)

SPEAKER (RED)

SPONSOR (YELLOW)

ORGANISER (GREEN)

When and how can I download the event app WHOVA?

The event app WHOVA will be made available to you two weeks ahead of the event. You should be able to simply sign in using the email that you used to register your place at the event.

To download the app please visit:

For IOS Devices – available on App store For Android Devices – available on Google Play

Please click here for the app attendee user guide.

If you have any issues with the app please contact: charlotte.bogaert@alternativeevents.co.uk

Can I interact with other attendees on the event app WHOVA?

Yes, you can communicate direct on WHOVA with all registered attendees at the event.

Where can I see the full conference programme?

The full conference programme is available on the event website and will be available to view on WHOVA before, during and after the event.

Where can I see a list of all speakers?

All speakers’ names, photos and bios are available to view either on the event website or on the event app WHOVA.

How can I book my place at the roundtable discussion sessions at the event?

You can do this via the event app WHOVA. Attendance at some sessions is capped, so please be sure to reserve your place as soon as possible.

What is a Samoan Circle?

The Samoan Circle is a regular feature of an Alternative Event and is an opportunity for a wider group of people to volunteer their thoughts on a contentious issue. It is an informal and interactive session. Set up in the round, attendees gather around a central circle to “eavesdrop” on frank, facilitated discussion among the participants. Any attendee can join the “inner circle” to give their perspective or share their views.

Are any evening activities planned on Monday 22nd April?

At the end of the Summit on Monday afternoon there will be a drinks reception, followed by a casual buffet dinner. After dinner and into the evening, our optional Games Café is open – we’ll have a range of classic and digital games on offer and a relaxed, welcoming atmosphere to play them in.

The exhibition and bar will remain open so networking can continue late into the night.

What if I have a particular dietary requirement?

Please inform us of your dietary requirements when you register. If you want to check that we have accommodated your requirements, please contact phoebe.bugden@alternativeevents.co.uk.

Will there be a photographer at the event?

Photographs and videos will be taken during the event. If you do not wish to appear in either, please do let phoebe.bugden@alternativeevents.co.uk know.

Can I promote my attendance on social media?

Yes please!
Please follow us and tag @altevents_ when tweeting about the event so that we can retweet you. Please include the following link in your posts: https://www.alternativeevents.co.uk/in-house

Please tag @Alternative Events in your LinkedIn posts about the event and we will share your posts with our networks. Please include the following link in your posts: https://www.alternativeevents.co.uk/in-house

Feel free to also use our event hashtags on both platforms: #InHouseTech2024 #inhouselegal #generalcounsel #lawtech #legaltech #alternativeevents

What is the dress code?

The dress code is business casual throughout.

What do I do if I have special accessibility needs?

Please inform us of your accessibility needs when you register. If you want to check that we have accommodated your needs, please check with phoebe.bugden@alternativeevents.co.uk.

If I have to cancel my attendance, can I send a colleague in my place?

Yes, you can, but please inform phoebe.bugden@alternativeevents.co.uk of your cancellation and ensure that your colleague completes a registration form.

Do I need to attend the whole conference?

We hope that you will stay for the entire event but you are welcome to attend for one day only.

Please give us ample notice if you are cancelling an overnight booking as Alternative Events has paid for your bedroom IN ADVANCE.

I haven’t attended before and I am a bit nervous!

Please do not worry! Our events are welcoming and friendly. If you would like Alternative Events to support you when you arrive, the please do let us know. Alternative Events staff are plentiful and will be wearing a green lanyard so don’t hesitate to ask us anything if you need help.

Can I find out who else is attending?

You will be able to see full attendee lists on the event app WHOVA.

Can I find out who is exhibiting?

All our exhibitors and sponsors will have virtual booths available for you to access on the event app WHOVA.

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