Sponsor Hub

Quick Checklist

Check your logo and company listing click to open. For changes please contact Carly Keeping
60 second video promo – create a video that introduces your company to attending delegates. (deadline 15 May)
Post your participation on social media
Send invitation to prospect clients
Register your attending delegates (deadline 15 May)
Complete and submit your exhibitor checklist below (deadline 15 May)

Click here to complete your checklist

Key Contacts

Venue

Exhibiting

Delegates

Social Media

Event App

Checklist

Welcome to the Sponsor and Exhibitor area for The Alternative In-House Technology Summit, taking place on 9 -10 June 2026 at NH Málaga, Spain

We are very grateful of your support of our event and endeavour to ensure that you get the most out of your participation as well as spend a couple of very enjoyable days with our community.

Please do find the time to read and follow all the information that has been set out for you below. This will ensure that you fully prepared for the event, that you fully understand how to maximise your touch point with attendees and that you have the most memorable experience possible!

Find answers to your questions on our Sponsor FAQ page – Click here

Venue

The event will be held at

NH Málaga
Calle San Jacinto
2, 29007 Málaga
Spain

The conference and exhibition will take place in the conference centre on the lower ground floor.

W: NH Málaga
T: +34 95 2071323
E: nhmalaga@nh-hotels.com

From Málaga Airport:
A taxi will take you around 20 mins and costs in the region of €30
By train, take the C1 line from the airport to Málaga Central and the hotel is about 800 m from the train station

From the city:
The venue is walkable from Málaga city centre – location map available here

Parking is available at NH Málaga, priced at 19 euros/day ( Vat included ) for hosted guests.

Exhibiting

The exhibition and conference will take place in the lower ground floor of the hotel, in the Picasso Suite of rooms.

Setting up

You can begin stand set up from 07:00 on Tuesday 9 June
All stand preparation must be completed by: 08:45am on Tuesday 9 June
Exhibitors may commence dismantling stands after lunch has been served, from 12:50 on Wednesday 10 June

If you need loading bay access please do let Phoebe Bugden know.

Floor Plan

Your stand number and the floorplan will be available 3 weeks out from the event date. If you have any questions around this please contact Phoebe Bugden

Your Stand

3m x 2m stands
If you have a 3m x 2m stand we will provide a standard 6′ table and 2 chairs.
Please indicate on the checklist if you require these or not

2m x 1.5m stands
If you have 2m x 1.5m stand you will be provided with a poseur table and 2 high stools.
Please indicate on the checklist if you require these or not.

We will provide power access for each stand

Branding
You will be expected to provide all your own branding for the stand, but we would be happy to help you find a supplier if you need – please just ask Phoebe Bugden

Audio Visual
Exhibitors can contact our AV partners directly at comercial@bazardelcineista.com to place their screen or AV equipment orders.

Plasma screen sizes available currently are 55″, 65″ or 75″ and are supplied on a stand. Please advise if you require a laptop to go with this or just an HDMI connection.

Prizes
Running a competition with a prize at your stand is a great way to draw people in! Please just let us know what you plan to do and what the prize will be….. we can then include this in the prize giving ceremony in the evening. Please contact your account manager or you can email Phoebe Bugden

Stand contractor
Should you be interested in a more robust stand build or require any local printing / production services, then please contact:

Carla Slaughter, EXPO IMAGEN
www.expoimagen.com
carla@expoimagen.com
Tel: +34 655 819340

Deliveries

Exhibitors may have items delivered to the hotel no earlier than Friday 5 June

Collections

At the latest goods must be collected by 5pm on Wednesday 10 June 2026

If you are creating your own label please include the following details:

Delivery Details:

On site contact: Phoebe Bugden
Event reference number MB0004055796
Event Name: The Alternative In-House Technology Europe Summit
Event date: Tuesday 9 June
Meeting room : Tauromaquia

NH MÁLAGA HOTEL
C / SAN JACINTO, 2
MALAGA. 29007

Number of boxes:
Sender contact name:
Sender phone number:
Your company name:
Stand number (if known):

All boxes must be clearly marked with the following information:

Event name:
THE ALTERNATIVE IN-HOUSE TECHNOLOGY EUROPE SUMMIT

Your Company Name:
Number of boxes:
Courier company:
Courier phone number:
Box destination:
Receiver contact name:
Receiver phone number:

Click here for your delivery label

Please note – all boxes must clearly display the box delivery label or they may not be accepted. The delivery of all equipment is the responsibility of the sponsor.

The contact telephone number for the hotel is +34 95 2071323 (should your courier company require it).

If you have items you would like stored during the event, please contact one of the Alternative Events team on site.

Click here for your collection label

Please note; all boxes left for collection must clearly display the collection box label. The hotel will not take responsibility for boxes incorrectly labelled. Please check with the Alternative Events team on site to confirm where your packages can be left for collection.

Health and Safety

SIMPLE EXHIBITION STANDS (POP-UPS, ROLL-UP BANNERS, ETC):

For exhibitors just bringing a pop up stand, roll up banners and/ or laptops, as long as the plugs have the PAT tested stickers on, the related certificates are not required, nor will you be required to produce a Risk Assessment.

If you are bringing a large amount of electrical equipment you will be required to produce the PAT certificates.

LARGER/MORE COMPLEX STANDS:

For anyone bringing a larger/ more complicated exhibition stand you will need to supply a Risk Assessment and any additional Health & Safety information as appropriate in advance.

Please contact Phoebe Bugden if you have any questions

Attending Delegates

Registration

You will have been allocated a number of complimentary passes to attend the event – please do check your contract. Each attending delegate must complete a delegate registration form by Friday 15 May

Please note that delegates must be from the sponsoring company and cannot be transferred from another company.

Accommodation

Overnight accommodation and attendance at the conference including all hospitality and the evening dinner are included in your package for the night of Tuesday 9 June (unless otherwise stated in your contract). Please be sure to confirm your accommodation requirements on the form as above. Any changes to this must be put in an email to Phoebe Bugden.

You will be allocated a room in NH Málaga for the night of Tuesday 9 June. Room allocation will only take place one week out from the event, and keys will be issued on Tuesday afternoon.

By confirming your overnight stay, you are committing to the room, which is being paid for IN ADVANCE by Alternative Events. Therefore, if your plans change, we ask that you give us at least 48 hours’ notice if you are no longer able to stay overnight, so that we can offer your room to another attendee. If for some reason, you decide not to use the accommodation held for you once the event has started, please do still let the Alternative Events team know, as we are likely to operate an onsite waiting list as well.

Additional nights can be booked with the venue by emailing nhmalaga@nh-hotels.com
Please be sure to copy mr.alarcon@nh-hotels.com in your message, and to notify Phoebe Bugden – this will enable us to try to link your bookings so you need not change rooms.

Please advise that you are attending the Alternative In-House Technology Europe Event.

If do not notify us of your additional bedroom booking, you might be required to change bedrooms during your stay. Please do confirm this with reception when you check in.

Badges and Collection

Your badges will be ready for collection in the reception area of the conference suite from 8:00am on Tuesday 9 June.

Event App – WHOVA

Our event app will will be available to you 3 weeks from the event to enable you to upload content to your virtual booth and ensure your attendees are registered. Your booth will have been created using the bio and logo previously submitted so please do check that these are correct and relevant.

Only registered attendees will get access to the app and must sign in using the email they registered with. Should any colleagues need access in order to set up the booth, then temporary access can be granted – please email Phoebe and let her know. Anyone not attending however will need to be removed before the event begins.

Delegates will have access 2 weeks from the event, so we suggest that you fully populate your virtual booth by 22 May, if possible.

On site, the app will also give you the facility to scan delegates as they pass by your stand. Post event

To download the app please visit:

For IOS Devices – available on App store For Android Devices – available on Google Play

Please click here for the exhibitor user guide.

Please click here for the app LeadGen tutorial for exhibitors

To access the app on your desktop please click here.