Sponsor frequently asked questions

When is the event?

The Alternative In-House Technology Europe Summit takes place on Tuesday & Wednesday 25 – 26 June 2024

I would like to get a banner printed in Amsterdam – do you know where I could do this?

Please try this local printing firm:

https://www.printerette.nl/

Is there an exhibitor guide?

Yes, this will have been sent out to you 6 weeks out from the event. It is also available to view here

 

What time does the event begin and end?

Registration will open for delegates on Tuesday at 08:45 and the Summit programme will start at 09:45. Wednesday will start with coffee at 08:00 and conference sessions from 09:00.

Where is the event?

The event will be held at

Postillion Hotel, Amsterdam
Paul van Vlissingenstraat 9-11
1096 BK Amsterdam

The conference and exhibition will take place in the Convention Centre next door to the hotel.

W: Postillion Hotel & Convention Centre Amsterdam (postillionhotels.com)
T: +31 30656 9222
E: info@postillionhotels.com

How do I get there? 

From the Airport:

A taxi will take you around 20 mins and costs in the region of €50

Amsterdam Schipol Airport to Postillion Hotel Amsterdam: Take the train from Schiphol airport to Amsterdam Zuid station, Duivendrecht or Amsterdam RAI. From there you can take the metro to Overamstel (direction Centraal station), from Overamstel metro station it is a 5 min walk maximum to Postillion hotel Amsterdam.

From Amsterdam City:

From Amsterdam central station to Postillion Hotel Amsterdam: Take metro 51 (direction Isolatorweg) to metro station Overamstel,  from Overamstel metro station it Is a 5 min walk maximum to Postillion hotel Amsterdam.

Location map available here

Can I park there? 

There is parking for up to 89 vehicles under the hotel. This is based on availability and costs 3,50 euro per hour or 25 euro per day. This includes around 13 electric car charging ports.

Please contact the hotel directly if you wish to book a parking space for the event.

There are more more spaces on the street and neighbourhood.

When can I set up my stand?

Exhibitors will have access to the exhibition area from 19:00 on Monday 24 June

All stands should be ready with rubbish cleared by 08:45 on Tuesday 25 June

I have an overnight stay as part of my package – is this confirmed?

If you have ticked that you intend to stay overnight, then yes, a room is confirmed for you at the Postillion Hotel for the night of Tuesday 25 June. You will be asked to reconfirm this room with Alternative Events ahead of the event.

By confirming your overnight stay, you are committing to the room, which is being paid for IN ADVANCE by Alternative Events.  Therefore, if your plans change, we ask that you give us at least 48 hours’ notice if you are no longer able to stay overnight.

 

Can I book accommodation for extra nights?

Yes, discounted rooms are available for additional nights. You can book directly with the venue here.  Please notify phoebe.bugden@alternativeevents.co.uk  if you have made an additional reservation direct with the venue – this will enable us to link your bookings so you need not change rooms.  If you do not notify us of your additional bedroom booking, you might be required to change bedrooms during your stay.

If you book through any other channel, please do still let us know as we should still be able to link the reservations.

When can I check-in and out of the hotel?

There will be a check in desk open for you to collect your key in the registration desk from 17:00 on Tuesday 25 June. Check out is by 11:00 on Wednesday 26 June. You will be able to leave your luggage with concierge or in the Convention Centre foyer.

Where will breakfast be available?

For those staying overnight, breakfast will be available in the hotel restaurant on the first floor, served from 06:30.

Will there be free Wi-Fi?

Yes, free Wi-Fi is available throughout the venue.

When and where do I collect my badge?

Your badge will be printed and ready for you to collect at 08:00 on Tuesday 25 June at the reception desk in the Convention Centre.

Which lanyard should I have?

All attendees are represented by a lanyard colour as per the following categories:

DELEGATE (BLUE)

SPEAKER (RED)

SPONSOR (YELLOW)

ORGANISER (GREEN)

What do I need to submit to Alternative Events ahead of the event?

Please make sure that you complete and return the checklist, as well as complete a registration form for each of your attending delegates.

What is provided as standard for exhibitors?

We will provide you with a 3x2m OR 1.5x2m space for you create your exhibition. We will include a 4′ trestle table and 2 chairs, as well as power access. Please complete and return the checklist so that I can be sure to receive your specific requirements.

Can I order additional electrical items, such as a plasma screen?

Yes you can, please contact our AV partners Bourgojne:

Willem Wijnands on willem@bourgonje.nl

Please do copy phoebe.bugden@altermativeevents.co.uk so that we can ensure that your order is fulfilled.

What if I need to send materials to the venue in advance?

Postillion Amsterdam will be able to accept deliveries from Friday 21 June.

Please be sure to use the delivery labels provided here and let phoebe.bugden@alternativeeents.co.uk know if what you are sending and when.

 

Is there any storage at the venue?

Yes – we will advise of the location to store items once on site.

When can I dismantle our stand?

Exhibitors may commence dismantling stands 12:30 on Wednesday 26 June

However please do note that we will be offering lunch to guests in the Exhibition Hall between 12:3 and 14:00 so you may choose to stay in place and take advantage of the additional networking opportunity.

One of our team can no longer attend – can I send someone in their place?

You can but please inform Phoebe Bugden of the change and ensure that your new attendee completes a registration form.

When and how can I download the event app WHOVA?

The event app WHOVA will be made available to you one week ahead of the event. You should be able to simply sign in using the email that you used to register your place at the event.

To download the app please visit:

For IOS Devices – available on App store For Android Devices – availble on Google Play

A couple of helpful links:

How to scan delegates and export your leads list
How to use the app

If you have any issues with the app please contact: charlotte.bogaert@alternativeevents.co.uk

How do I access the WHOVA app on my desktop?

To access WHOVA via your desktop please use the following link:

The Alternative In-House Technology Europe Summit 2024 (whova.com)

I am not attending but need to set up our virtual booth – can I access the App?

For temporary access to the app please contact Phoebe Bugden and you will be added – all those not attending will be removed the night before the event starts.

We would like to give away a prize at the event – how do we do this?

We are encouraging all sponsors of the event to use competitions or prize draws to attract delegates to your stands.  To help you make the most of this opportunity, we have organised a prize-giving ceremony during the evening giving you the chance to present your prize to the winner/s in front of the whole audience.

If you would like to be part of the prize-giving ceremony, please contact Emily.Jenkins@alternativeevents.co.uk and let her know what prize you’re giving away from your physical stand at the event or virtual stand on the app and how people can win it.

Can I interact with other attendees on the event app WHOVA?

Yes, you can communicate direct on WHOVA with all registered attendees at the event.

Where can I see the full conference programme?

The full conference programme is available on the event website and will be available to view on WHOVA before, during and after the event.

Where can I see a list of all speakers?

All speakers’ names, photos and bios are available to view either on the event website or on the event app WHOVA.

Can I attend the roundtable discussion sessions at the event and how do I book my place?

Yes you are welcome to attend the roundtable workshops, these can be booked via the WHOVA app. Please be respectful of sessions that are sponsored by other vendors.

What is a Samoan Circle?

The Samoan Circle is a regular feature of an Alternative Event and is an opportunity for a wider group of people to volunteer their thoughts on a contentious issue. It is an informal and interactive session. Set up in the round, attendees gather around a central circle to “eavesdrop” on frank, facilitated discussion among the participants. Any attendee can join the “inner circle” to give their perspective or share their views.

Are any evening activities planned on Tuesday 25 June?

At the end of the Summit on Tuesday afternoon there will be a drinks reception and a BBQ on the terrace next to the Convention Centre. The bar will remain open through to midnight.

What if I have a particular dietary requirement?

Please inform us of your dietary requirements when you register. If you want to check that we have accommodated your requirements, please contact phoebe.bugden@alternativeevents.co.uk.

Will there be a photographer at the event?

Photographs and videos will be taken during the event. If you do not wish to appear in either, please do let phoebe.bugden@alternativeevents.co.uk know.

Can I promote our sponsorship on social media?

Yes please!

You should have received a link to your own google drive where you can find all the assets you require for promotion, both generic and personalised. Included here too is a template for a client invite which we encourage you use to invite your client database to the event.

If you have not received your google link please contact Phoebe Bugden

Please follow us and tag @altevents_when tweeting about the event so that we can retweet you. Please include the following link in your posts: In House Technology Europe Summit – The Alternative In-House Technology Europe Summit (alternativeevents.co.uk)

Feel free to also use our event hashtags on both platforms: #InHouseEurope2024 #inhouselegal #generalcounsel #lawtech #legaltech #alternativeevents #alternativeevents

What is the dress code?

The dress code is business casual throughout.

What do I do if I have special accessibility needs?

Please inform us of your accessibility needs when you register. If you want to check that we have accommodated your needs, please check with phoebe.bugden@alternativeevents.co.uk.

Can I find out who else is exhibiting?

All our exhibitors and sponsors will have virtual booths available for you to access on the event app WHOVA.

 

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