Speaker frequently asked questions

When is the event?

The Alternative Accountancy Management Summit takes place on Monday 4 and Tuesday 5 March 2024.

It is co-located with The Alternative Accountancy Audit Summit on Monday 4 and Tuesday 5 March 2024 and The Alternative Accountancy Strategic IT Conference Tuesday 5 and Wednesday 6 March 2024.

I am hosting a roundtable – what is the format and where should I go before my session?

Peer-to-peer Roundtables (Group Therapy) are 30-minute discussion groups, each led by a technology leader from a professional services firm. These facilitated discussions will deliver insights and take-aways from across the professional services sector that are simply not otherwise available. Experienced practitioners discuss real experiences in a confidential, intimate and interactive setting.

Focusing on how other firms are dealing with the same challenges, these sessions are an integral part of an Alternative Event. The discussions follow the Chatham House rule – giving you the freedom to speak your mind and providing what some previous delegates have described as ‘group therapy’. Small groups allow everyone to participate and brainstorming will give insight into your peers’ challenges and provide solutions to your own.

Ask the Expert sessions are 30 minutes led by an industry expert on their specialist subject.

These sessions will follow Chatham House rules, giving you the freedom to speak your mind, while small groups allow everyone to participate. Join a discussion, get insight into your peers’ challenges, and find solutions to your own.

There will be two 30-minute sessions.

They will run as follows:

• Each round table host will facilitate their 30-minute discussion twice (back-to-back for apx 12 delegates each time), allowing each delegate to attend two different discussions. In each case you, as the session host, will facilitate roundtable debate with a small group of attendees. We ask that you open each discussion with a 5-minute explanation of your experience of the topic. This is to set the scene for the discussion – the attendees will be eager to hear about what you have done in your firm. You are not expected to provide a solution, just a frank outline of how your firm has dealt with the particular situation.

• We ask delegates to sign up via the app in advance to indicate a preference of attendance. This helps us to collect data on who has attended which session and helps to focus the delegate minds on choosing a session in plenty of time. At the start time and change over time Alternative Events staff will be on-hand to direct delegates to their clearly marked chosen session tables and assist in choosing a debate if delegates have not already done so.
Please also set your phone timer to keep to time.

• Roundtable hosts do not use slides for these debates but a brief introduction to yourself and your view on the topic should encourage a frank conversation (Chatham House Rules) and genuine debate around the topic.

• Please make your self-known at the registration desk on arrival so were able to check you in.

I am planning on using slides for my session – when is the deadline?

If you are planning on using slides for your session, please plan to have these ready by Friday 23 February 2024. Ensure the resolution is 16:9 to ensure a good fit on the venue screens.

Please also confirm if you are using video content in your presentation, and if you are happy for a PDF version of your presentation to be shared with delegates after the event.

Please send your slides to: charlotte.bogaert@alternativeevents.co.uk

I am speaking on the main stage – where should I go before my session?

Please check in at the AV desk in the Rosewood 30 minutes before your session if you are speaking on the main stage, where your microphone will be fitted and you can discuss any requirements with a member of the events team.  When taking a seat in the main plenary conference, we recommend that you sit close to the front of the room for ease of accessing the stage – we will have speaker reserved signs for this purpose.

What time does the event begin and end?

Registration will open for delegates on Monday at 09:00 and the Summit programme will start at 09:45. Tuesday will start with an optional, gentle group walk (3.5km) departing at 08.00 from the hotel lobby. Coffee and registration are from 08:45 and the Summit programme starts at 09.30 and finishes at 13:00.

Where is the event?

The event will be held at Wyboston Lakes Resort in Bedfordshire:

Woodlands Conference Centre
Wyboston Lakes Resort
Great North Road
Wyboston, MK44 3AL

Website: www.wybostonlakes.co.uk Tel: +44 (0) 333 7007 667

How do I get there? 

Please use MK44 3AL for sat navs and click here for a location map

Can I park there? 

Complimentary car parking is available for all attendees in any of the carparks on the site.

Electric car charging In association with EON and Tesla, we offer all guests charging facilities for electric vehicles 24/7.  We have 10 Tesla Super Charge points and 6 EON Chargers at the Waterfront Hotel, 4 at the Willows, 6 at the Woodlands, and 4 at the Knowledge Centre. For more information:
Tesla Super Charging
EON EV User Guide
If you’re traveling to us and need to find somewhere to charge along the way, click the link below to use the carwow tool: EV Charging Stations Map | Carwow

When can I set up my stand?

Exhibitors will have access to the exhibition area from 19:00 on Sunday 3rd March or from 07:00 on Monday 4th March

All stands should be ready with rubbish cleared by 08:45 on Monday 4th March.

I have requested a room for the night – is this confirmed?

If you are a qualified delegate and you have ticked that you intend to stay overnight, then yes, a room is confirmed for you at Wyboston Lakes Resort in either the Woodlands Conference Centre OR the Willows Training Centre for the night of Monday 4th March. You will be asked to reconfirm this room with Alternative Events ahead of the event. If you do not reconfirm your room, your room might be released.

By confirming your overnight stay, you are committing to the room, which is being paid for IN ADVANCE by Alternative Events. Therefore, if your plans change, we ask that you give us at least 48 hours’ notice if you are no longer able to stay overnight, so that we can offer your room to another attendee.

Cancellation within 48hrs:

Delegate Replacement: If you find yourself unable to attend an event within the 48-hour cancellation window, please send a colleague who meets the delegate requirements in your place. This not only ensures the continuity of your participation but also helps maintain the overall quality of our events.

Charitable Donation Option: Understanding that unexpected circumstances can arise, we offer an alternative option if you need to cancel within 48 hours. In lieu of a cancellation fee, you may choose to make a voluntary donation to UNICEF or a charity of your choice. We genuinely appreciate your support in making a positive impact on the lives of those in need. We would like to emphasize that the cost of each delegate’s attendance at our events is approximately £275. We appreciate any contribution you can make to support a charitable cause, and the donation amount is entirely at your discretion.

Wyboston Lakes Resort is a large site – where are the rooms located?

The conference will be held in the Woodlands Conference Centre and bedrooms are split between this centre and the Willows Training Centre.

You can walk between all the venues (around 8 minutes) and a map showing the fastest route will be provided upon check in. We will also have a shuttle bus operating during the following times:

Monday 4th March 17:00 – 01:30
Tuesday 5th March 07:00 – 10:00

This will be available upon demand and you will be provided with a phone number for the driver. Look for the bus stop sign at each of the 2 venues.

Please click here for a site map

Can I book accommodation for extra nights?

Yes, you can book a hotel room for additional nights direct with the venue here. Please notify phoebe.bugden@alternativeevents.co.uk if you have made an additional reservation direct with the venue – this will enable us to link your bookings so you need not change rooms. If you do not notify us of your additional bedroom booking, you might be required to change bedrooms during your stay.

When can I check-in and out of the hotel?

There will be a check-in desk open for you to collect your key in the Woodlands Conference Centre lobby from 5pm on Monday 4th March. Check-out is by 11am

Where will breakfast be available?

For those staying overnight, breakfast will be available in the servery in the Olive Suite in the Woodlands Conference Centre from 07:00 – 09:00. This is on both Monday and Tuesday mornings.

What catering is available to me if I stay on Sunday night??

Please note that there are limited dining options available in the Woodlands Conference Centre on Sunday evening so you will need to make your own arrangements. The bar will be open to serve drinks only.

A couple of options on site are:

Willows Training Centre There is a buffet option here but you will need to book via the below email address, and again this will need to be done 2 weeks in advance: willowsreception@wybostonlakes.co.uk

Waterfront Hotel You can book a table at the Gravel Pit Brasserie at the Waterfront Hotel via this link. Please note that this restaurant is very popular – we recommend booking early to secure a table.
The Gravel Pit Brasserie & Bar Online Bookings | OpenTable.

There are also many restaurants and take away outlets in the surrounding areas.

Please note that Wyboston Lakes Resort is CASHLESS.

Will there be free Wi-Fi?

Yes, free Wi-Fi is available throughout the venue.

When and where do I collect my badge?

Your badge will be printed and ready for you to collect at 09:00 on Monday 4th March at our registration desk, located in the Olive Suite of the Woodlands Conference Centre.

Which lanyard should I have?

All attendees are represented by a lanyard colour as per the following categories:

DELEGATE (BLUE)

SPEAKER (RED)

SPONSOR (YELLOW)

ORGANISER (GREEN)

When and how can I download the event app WHOVA?

The event app WHOVA will be made available to you two weeks ahead of the event. You should be able to simply sign in using the email that you used to register your place at the event.

To download the app please visit:

For IOS Devices – available on App store For Android Devices – availble on Google Play

Please click here for the app attendee user guide.

If you have any issues with the app please contact: charlotte.bogaert@alternativeevents.co.uk

Can I interact with other attendees on the event app WHOVA?

Yes, you can communicate direct on WHOVA with all registered attendees at the event.

Where can I see the full conference programme?

The full conference programme is available on the event website and will be available to view on WHOVA before, during and after the event.

Where can I see a list of all speakers?

All speakers’ names, photos and bios are available to view either on the event website or on the event app WHOVA.

How can I book my place at the roundtable discussion sessions at the event?

You can do this via the event app WHOVA. Attendance at some sessions is capped, so please be sure to reserve your place as soon as possible.

What is a Samoan Circle?

The Samoan Circle is a regular feature of an Alternative Event and is an opportunity for a wider group of people to volunteer their thoughts on a contentious issue. It is an informal and interactive session. Set up in the round, attendees gather around a central circle to “eavesdrop” on frank, facilitated discussion among the participants. Any attendee can join the “inner circle” to give their perspective or share their views.

Are any evening activities planned on Monday 4th March?

At the end of the Summit on Monday afternoon there will be a drinks reception, followed by a dinner. After dinner and into the evening, our optional Games Café is open – we’ll have a range of classic and digital games on offer and a relaxed, welcoming atmosphere to play them in.

The exhibition and bar will remain open so networking can continue late into the night.

What if I have a particular dietary requirement?

Please inform us of your dietary requirements when you register. If you want to check that we have accommodated your requirements, please contact phoebe.bugden@alternativeevents.co.uk.

Will there be a photographer at the event?

Photographs and videos will be taken during the event. If you do not wish to appear in either, please do let phoebe.bugden@alternativeevents.co.uk know.

Can I promote my attendance on social media?

Yes please!

Please follow us and tag @altevents_ when tweeting about the event so that we can retweet you.

Please tag @Alternative Events in your LinkedIn posts about the event and we will share your posts with our networks.

Feel free to also use our event hashtags on both platforms: #AccMgmt2024 as well as sector-specific hashtags: #accountancy #managingpartners #fintech

What is the dress code?

The dress code is business casual throughout.

What do I do if I have special accessibility needs?

Please inform us of your accessibility needs when you register. If you want to check that we have accommodated your needs, please check with phoebe.bugden@alternativeevents.co.uk.

If I have to cancel my attendance, can I send a colleague in my place?

Yes, you can, but please inform phoebe.bugden@alternativeevents.co.uk of your cancellation and ensure that your colleague completes a registration form.

Do I need to attend the whole conference?

We hope that you will stay for the entire event but you are welcome to attend for one day only.

Please give us ample notice if you are cancelling an overnight booking as Alternative Events has paid for your bedroom IN ADVANCE.

I haven’t attended before and I am a bit nervous!

Please do not worry! Our events are welcoming and friendly. If you would like Alternative Events to support you when you arrive, the please do let us know. Alternative Events staff are plentiful and will be wearing a green lanyard so don’t hesitate to ask us anything if you need help.

Can I find out who else is attending?

You will be able to see full attendee lists on the event app WHOVA.

Can I find out who is exhibiting?

All our exhibitors and sponsors will have virtual booths available for you to access on the event app WHOVA.

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